Job Summary:

The Business Coordinator is responsible for administrative, office management, and accounting duties. The Business Coordinator will report directly to the managing Business Consultants and provide administrative support to the entire team. Primary functions include invoicing, accounts receivable, word processing, marketing oversight, and general administrative tasks. In addition, the Business Coordinator will serve as the intermediate interface between Alchemist’s accounting, and other vendors/service providers. A great candidate must be able to manage time, quickly execute tasks, keep track of multiple assignments, and be a quick study.

Typical Responsibilities:

• Bookkeeping Duties

o Ensure payments for billings are posted accurately and timely

o Oversee timesheets and monthly billing input and reports

o Oversee business license renewals

o Maintain accounts receivable, processing payments and making deposits

o Provide productivity reports to management as requested

o Assist with coordination / interface with accounting consultant

• Business Consultant Assistance

o Assist with proposal preparation and oversee submission

o Assist with business consulting activities such as arranging meetings, client conference, meeting follow-ups, and other logistical arrangement.

• General Office Duties

o Provide minor word processing of client reports and other documents using Microsoft Word

o Make travel arrangements and reservations

o Assist with coordination of IT support consultant

o Provide general support to management and owners

Education and Experience Requirements:

• BA or BS degree in Finance or Business Administration with major coursework in accounting, finance, business systems or management information systems

• 1+ year related experience

• Respect for and maintenance of confidential and private matters

• Must pay attention to detail

• Understanding of business consulting processes helpful

• Excellent critical thinking, problem solving, and analytical skills required

• Excellent writing, communication and interpersonal skills required

• Excellent computer skills and knowledge of MS Office Tools

• Permanent full-time position; available immediately